For the first time, extra4<gemID> lives up to its claim as industry software for the gemstone sector with Edition "Basic". Gemstone professionals will find here, in addition to the core functions for gemstone management, further additional functions.
As operator of Edition "Basic", you also use the integrated database of the software for the management of processes that are common in sales and initiation of sales for gemstones. An address management is indispensable for a structured organization. It is an elementary component of the eXtra4<gemID> software starting from "Basic" edition, because the address serves for the identification of real business cases.
Handling of processes
The user can define which processes extra4<gemID> should manage. Currently, 4 different process types can be defined in the software. A real business process must be set up under its process type. Its rule-compliant handling is then divided into three sections:
a) Maintenance of processes
Loading the process with gem items, gem sets or already completely filled containers (trays) takes these objects from the main warehouse and assigns them to the process. The allocation of objects is to be understood as a stock transfer and to be regarded like a booking. The booked gems are no longer available for other processes, so they are blocked until they are sold or reversed.
b) Process control - stock control
The item stock of a process can be controlled at any time. Five booking states show in the item directory where an object from the main warehouse is currently located:
• available in the process
• available in daughter process
• reversed to main warehouse
Depending on the type of process, various frequencies for stock control are conceivable: once for sales processes, twice for buy-or-returns, for trade fair and sales force processes more frequently, e.g. at the end of each day, for particular containers possibly even several times a day. The scanning of the eXtra4 gem code on each item only makes monitoring possible that way. It becomes even more efficient with the additional use of RFID.
c) Process closure
Only a rule-compliant closing of an process unblocks its warehouse objects (gem items, sets, containers) and makes them accessible for bookings again. Processes that cause a decrease of the stock, e.g. sales, can be closed per lump sum basis.
The whereabouts of each item is decided individually in case of selective closing. It is mandatory for process that do not cause an immediate alteration in the stock by adding an item, e.g. buy-or-return and trade fair supplies.
Our labelling systems in the field of software and associated services are supported by our subsidiary eXtra4 Software+Service GmbH.